Many couples spend months creating the perfect seating plan and often overlook the importance of having an effective floor plan at their reception. A good floor plan will not only allow for a smooth flowing celebration but will also help to create a good energy, happy guests and a full dance floor! Keep reading for our tips on how to design a successful reception floor plan.
Before you can decide where to place your tables, you need to choose which shape of tables you want to have – typically this would either be round tables or elongated rectangles. Round tables usually seat eight to ten people and are a good choice because they encourage conversation between guests and allow for guests to move around the space more freely. Long rectangular tables resemble a family style dining table and are a good option if you have many guests. They also work great for buffet style dining.
Your tables will need to be arranged thoughtfully. It is best to ensure each of your guests and tables have a good level of visibility and access. If it is possible, try to arrange your tables in a “U” form around your dance floor area. This makes the dance floor also the centre stage which can make for a much more involved crowd as there will be no tables too far away.
Keep Tables Away From Any Speakers
It is important that you do not place your speakers directly next to any of the tables – especially where any elderly may be seating. This would mean the music would be too loud for the guests seated next to the speakers and too quiet for the guests seated away from the speakers. Instead, try to have your speakers and DJ set up on the dance floor. While this may seem obvious, you may find that venues will often try at place your speakers (and DJ) in a corner.
Don’t Over Estimate Your Dance Floor
When it comes to deciding on the size of your dance floor, bigger is not always better. If your dance floor is too large it may result in the area looking sparse. Opt for a smaller space which will be more inviting to your guests. Remember to adjust the size accordingly to your number of guests.
Have Clear Pathways
Having clear pathways is an important floor plan aspect as guests need to be able to move around the venue comfortably. Keep in mind where your entrance is, the bar, restrooms, dance floor and buffet (if you have one), and ensure you have clear walkways to and from these areas.